Spring Cleaning: It’s Time to Spruce Up Your Multiple Award Schedule
by Victoria Tollossa
GSA Alerts
As you are completing your annual spring cleaning, do not forget to spruce up your Multiple Award Schedule (MAS) contract. It is important to regularly review and update your MAS contract to ensure your company is in compliance with your contract requirements. Some of the key areas to review when sprucing up your MAS contract are highlighted below.
Digital Certificates & Authorized Negotiators:
All contractors should ensure their digital certificates are active and the information entered in eMod matches your digital certificate. It is highly recommended that at least two authorized negotiators with signature authority maintain active digital certificates. It is also important to review and adjust, if necessary, the authorized negotiators and contract points of contact. If this information is not updated, you could be missing important communication from your Contracting Officer.
Mass Modifications:
GSA periodically issues mass modifications to incorporate solicitation changes to your contract. Current Schedule contractors should have received mass modification #A812 for the MAS Consolidation. Ensure that you have reviewed and accepted this mass modification before the deadline of July 31, 2020.
Sales Reporting & Industrial Funding Fee (IFF) Payments:
All contractors are required to submit either monthly or quarterly sales reports in the FAS Sales Reporting Portal (SRP) within thirty (30) days following the end of the reporting period. The IFF of 0.75% must be remitted to GSA within thirty (30) days following the end of each quarter. Contractors should verify in the FAS SRP that all sales reports and IFF payments have been submitted.
Electronic Subcontracting Reporting System (eSRS) Reports:
Contractors who are an Other than Small Business and have a small business subcontracting plan incorporated into their contract must submit their Individual Subcontract Reports (ISR) and/or the Summary Subcontract Report (SSR). Contractors with a commercial subcontracting plan must submit one SSR for the 10/01 – 09/30 period by October 30th. Contractors with individual subcontracting plans, must submit the ISR for the 10/01 – 03/31 period by April 30th and the ISR for the 04/01 – 09/30 period and the SSR for the 10/01 – 09/30 period by October 30th.
GSA Advantage Pricelist:
The recent MAS Consolidation mass modification #A812 requires contractors to upload a new price list reflecting the new Multiple Award Schedule and Special Item Numbers (SINs) within thirty (30) days after acceptance of the mass modification. If you have already accepted the mass modification, ensure you have submitted a new price list in the Schedules Input Program (SIP).
Contract Modifications:
Contractors should continually review their product/service offerings, pricing, and terms and conditions on contract. If any updates are required, a formal modification must be submitted in eMod to your Contracting Officer. GSA recently released modification guidance for the Multiple Award Schedule that all contractors must follow when preparing new modifications.